Finance Assistant and IT Administrator - Harare,Zimbabwe
- Harare, Zimbabwe
|Job Role||Finance Assistant and IT Administrator|
|Joining Date||January 2018|
|Employment Type||Full Time|
|Monthly Salary||$2,246 Gross Per Month|
|Career Level||Entry Level|
|Years of Experience||3|
|Nationality||Zimbabwean or Permanent Resident|
|Degree||Accountancy or related|
Working as part of a three person finance and administration team under the direction of the Office Manager, the Finance Assistant and IT Administrator (LANA) is responsible for assisting with financial accounting and IT administration issues within the Embassy in Harare. The key responsibilities of the position include, but are not limited to:
Prepare and enter payment details into the computerized accounting system (SAP)
Issue official receipts for received public monies
Manage banking including preparation of banking documentation
Manage Embassy cash float
Monitor costs of phones and other utilities
Assist with travel bookings, including calculating travel advances and follow up acquittals
Process reimbursements for staff
Maintain the filing and records management system in the cashier/ accounting office
Liaise with Embassy suppliers in relation to quotes and invoices
Preparation, submission and follow up of Value Added Tax (VAT) claims
Act as the back-up for the Accountant and Senior Accountant when required
IT Administrator (LANA):
Troubleshoot and liaise with regional technical staff to resolve IT issues
Assist to maintain computers, printers, photocopiers and other IT equipment
Maintain Embassy databases, including the Contacts Database
Manage updates to the Embassy website
Coordinate IT equipment purchase/ decommissioning
Train staff in the use of computers and computer software
Liaise with IT suppliers
Any other duties as and when required.
At least 3 years work experience in the area of finance and/or IT administration. Demonstrated ability to learn on the job where experience in finance or IT administration is not at the minimum level required.
High level computer skills including experience with accounting packages, MS Word, MS Excel
High level ability to organize workloads, allocate resources effectively and set priorities while maintaining high quality and quantity of work.
Excellent interpersonal skills and demonstrated maturity, flexibility, initiative, discretion and a commitment to working as part of a team.
High level written and oral communication skills.
Proven ability to work under pressure and meet tight deadlines while maintaining accuracy with minimal supervision.
Qualifications in finance/ accounting/ business/ information technology or progress towards such qualifications.
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