Assistant Trucking and Shunting Manager - Mozambique
- Harare, Zimbabwe
|Company Type||Transport & Logistics|
|Job Role||Assistant Trucking and Shunting Manager|
|Joining Date||Early 2018|
|Employment Type||Full Time|
|Monthly Salary||TCTC $3000|
|Career Level||Middle Management|
|Years of Experience||2|
|Nationality||Any - English speaking|
|Degree||Relevant Logistics Related Degree|
The purpose of the job is to manage the day-to- day operations, as a backup for the companies Logistics Departments, handling daily co-ordination with clients and providing a reliable, profitable and professional shunting service of the relevant Division of the company
The position reports to the Trucking & Shunting Manager.
The Assistant Shunting Manager manages the day to day activities of the operations team, overseeing tasks for the Operations Department of the Company, taking ownership, being cost effective and contributing to the smooth running of the Department and protecting Company brand/image.
Outline of Duties & Responsibilities:
Ensure that new employees/drivers are hired within the guidelines of recruitment policy and are trained and educated according to Company standards and health and safety requirements;
Ensure a professional working environment and maintain awareness amongst employees of workplace health and safety;
Provide clear instructions to drivers on their tasks and duties;
Ensure that company assets are taken care of and are kept in good condition;
Retain and acquire business through exceptional service delivery and relationship building;
Maintain standardised operations policies and procedures across the department;
Develop and lead a cohesive team capable of planning and executing day-to- day activities in a safe, professional, efficient and cost-effective manner;
Manage the correspondence, liaison and interaction with internal and external stakeholders;
Update customers on the position of their cargo as and when changes take place; Update Customer specific delivery details when needed and/or required;
Ensure cargo is allocated to trucks with due consideration to customer requirements and nature of the cargo
Ensure required arrangements are in place at all times for timely loading and offloading of cargo;
Ensure required funds for each trip are issued as agreed with management;
Coordinate with yard logistics team on the loading and off-loading of trucks in Beira port and or other locations such as warehouse and/or any other customer;
Ensure required arrangements are made and communicated to the operations staff to enable late release and offloading of trucks in the port;
Communicate/coordinate requirements for specific loads to drivers and follow up to ensure instructions are followed;
Monitor and track the trucks to ensure shortest possible round trip times with consideration to destination;
Ensuring compliance with relevant legislation including HR requirements and internal policies. Liaise and coordinate with HR Department, regarding the control of drivers documents validity, ensuring Proof of Delivery documents are collected from drivers and records are up to date;
Report to Management/Legal and HR Departments any deviation from regulations and/or any misconduct by any driver, in order to ensure corrective actions;
Monitor satellite tracking to identify drivers “not moving” and or any problems with reporting of satellite units
Liaise and coordinate with Logistics Department on port, customs and road authorities procedures as relates to the Company and the movement of trucks, and provide them a daily updated report;
Liaise with Documentation Department and ensure that trucks have got valid documents and licenses;
Contribute with any innovative ideas or ways that may improve the operations and/or efficiency of the company and share/communicate it in a proper manner to management;
Monitor and supervise operations team, in order to ensure that truck movements are updated in FMS;
Liaise with E-check Assistant to monitor and control the fuel consumption of SSB trucks;
Respond to customer queries timeously and defend company interests;
Perform other tasks as may be required by the Shunting Manager.
Good communication and Co-operation skills;
Good customer and human resources relationship management skills;
Details orientation (accuracy and quality orientation when working);
High levels of responsibility and accountability;
Hard worker, with high levels of dedication;
Energetic hands-on individual with leadership skills;
Results orientated and good time management skills;
Able to establish and maintain effective working relationships with co-workers and Managers.
Available to pursue personal development of skills and knowledge for the performance of the role;
1-2 years experience in a similar role within the transport industry;
Excellent knowledge of Microsoft Office products (word; excel; power point);
English written and spoken; knowledge of Portuguese is an added advantage;
Knowledge of trucking related matters
Good knowledge of local organisations;
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