Available Jobs - Human Resources / Training(12)
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Available Jobs Human Resources / Training
Duties and Responsibilities include but are not subject to:
HR Strategy & Budgeting
Policy Development & Review
Recruitment & Selection management
Sourcing of talent and building of competency framework
Disciplinary Management & Conflict Resolution
Employee Engagement and grievance management
Compensation & Benefits Management
Records and Contracts Administration
Benchmarking function against Industry and other market players
Staff retention and incentive management
Supporting the business planning cycle and ensuring of Human resourcing cost efficiency with targets
Direct experience within retail/FMCG shall be preferred
Experience in Union Management
Must be well vested with the Zambian Labour laws and familiar with regulatory obligation i.e PAYE, NAPSA, Workers Compensation etc
Able to efficiently manage a labourforce of not less than 50 staff
Must have hands on experience with Payroll Software , Swift Payroll will be a plus.
Must have own accommodation in Lusaka
Conflict Management and Problem Solving
This role involves the requirements of the following:
HQ provides direction and Centres of Excellence across the HR departments
The role will look after the northern Region and has full HR generalist responsibility
Established recruitment experience at all levels, managing the end to end process
Proactively leading all aspects of tactical HR support for managers and employees within the designated country
The HR BP will also support the HR Manager on identifying and executing initiatives that will enable business performance i.e. talent management, engagement and performance. The HR BP will partner directly with functional business teams and be proactive in working with managers to maximise people performance.
The HR BP understands the business beyond the HR function and influences the overall organisation to ensure superior operations and business outcomes.
Works as a partner for functional managers to input into and influence the direction and challenge plans with the goal to achieve and exceed business targets and advise on any people related plans, their impact and change management implications
Key focus areas will include talent acquisition, talent management, employee engagement, performance management and effective operational HR management in the relevant departments
Influence and manage key stakeholders to ensure employee and business needs are managed and exceeded Provide insight and analysis on people related measures to guide and develop key people focus areas for the business
HR input into Business Planning process to agree an annual HR plan
Supports, advises and implements Global HR Tools
Partners with the line to ensure that accurate information is gained and developed for the recruitment process, thus ensuring targeted and quality recruitment
Utilises market relevant sourcing channels to ensure favourable outcome to cost, quality and time
Conducts a professional Performance/Strengths Based interview utilising Case Studies, Candidate testing, Reference Checking and, where necessary background screening
Ensures a first class recruitment and selection process experience for both Candidates and Hiring Managers
Ensuring adherence to recruitment process
Provides line Managers with a framework for best practice onboarding and partners with the line manager to ensure its proper implementation proper Needs Assessment that is in line with the global training and development philosophy (strengths-based)
#Talent Management & Development
Drive the talent management agenda in conjunction with line managers through the management of talent to ensure retention and development of individuals including bench strength
Supports and implements both local and global training initiatives and training tools, e.g. People Management Program, Strengths Workshops
Partners with line Managers to source quality training and development solutions based on proper needs
Assessment that is in line with the global training and development philosophy (strengths-based)
#Compensation & Benefits
Coach managers on the compensation philosophy and drive managerial empowerment through educated decisions
Proactively provides information and insights on market data to support talent attraction and retention and identifies solutions to issues that may occur
Help manages the annual salary and benefits review and administration process in conjunction with the HR Manager
Remains up to date on employment legislation and manages compliance within the relevant frameworks
Ensures that HR polices are communicated in timely manner in line with local requirements
Provides support to line managers on ER issues at a functional level
#HR Reporting and Administration
Ensures timely and accurate reporting of annual, quarterly and monthly reporting
Management HR recordkeeping related to HR processes
Accurate reporting and timely submission of all statutory reporting
Managing employee relations cases to provide a pragmatic solution for both the employee and business
Ability to work under pressure with multiple deadlines and stakeholders
Excellent communication skills (written and oral), including presentation and training skills
Team player who is cooperative with sharing of information and knowledge to facilitate cross-functional collaboration
Strong organisation and planning skills with a close attention to detail
Ability to be decisive
Duties and Responsibilities include but are not subject to:
Maintains the work structure by updating job requirements and job descriptions for all positions.
Maintains organisation staff by establishing a recruiting, testing, and interviewing program; counselling managers on candidate selection; conducting and analysing exit interviews; recommending changes.
Prepares employees for assignments by establishing and conducting orientation and training programs.
Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counselling employees and supervisors.
Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organisation at hearings.
Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Completes human resource operational requirements by scheduling and assigning employees; following up on work results.
Maintains human resource staff by recruiting, selecting, orienting, and training employees.
Maintains human resource staff job results by counselling and disciplining employees; planning, monitoring, and appraising job results.
Contributes to team effort by accomplishing related results as needed.
Compensation and Wage Structure
Maintain employee records (e.g. vacation and sick leaves)
Prepare monthly compensation and attendance spreadsheets
Screen resumes and job applications
Update internal databases with new hires’ data (e.g. contact details and bank accounts)
Distribute physical and digital training material
Store, copy and scan company policies
Address employees’ queries
Prepare ad-hoc reports (e.g. on expenses)
Basic knowledge of labor legislation
Hands-on experience with MS Office; knowledge of HRMS is a plus
Solid organizational and time-management skills
Participating and actively contributing in planning, organizing, and implementing all the human resource work activities which includes talents acquisition, development and retention, benefits administration, attendance, performance management, staff movements, human relations, maintaining human resource info systems, etc.
Supports the Agency Director in the efficient and effective operations of human resources to achieve the goals and objectives.
Provides inputs in the annual budget preparation of HR in consultation with the Agency Director.
Prepares and issues employment contracts/appointments.
Continuously builds up talents bank to ensure that future and unforeseen vacancies have ready pool of candidates.
Coordinates with hiring managers on the on-boarding process of new hires to ensure smooth transition
Coordinates the conduct of performance planning, monitoring and evaluation cycle of all staff with consultation of department managers and Agency Director.
Provides/clarifies and disseminates guidelines set in annual performance planning and evaluation to all employees with direct reports
Conducts capacity assessment for each department and staff and formulates learning and development approaches to level up the competency of staff and be able to meet organizational goals and objectives.
Assists in outsourcing training to providers that will best meet the development needs of staff
Tracks leave records of all staff
Ensures compliance with all relevant laws – local and national, etc. in implementing HR policies and practices
Attends to the grievances received by organizing Grievance Committee who will conduct fact-finding, hearings, and recommendations
Attends all required meetings, seminars and all staff development activities.
Prepares HR reports monthly
Observes strict confidentiality and strong ethics on all financial activities of the organization
Quality of Work
Strong analytical skills
Excellent communication skills
Duties to include:
Recruiting & staffing
employee safety, welfare, wellness, and health
Policy development & documentation
Sound communication skills
Responsible for aligning business objectives with employees and management in designated business units. The position serves as a consultant to management on human resource-related issues. The successful HRBP acts as an employee champion and change agent.The applicant works closely with senior members of an organisation, normally to provide strategic input on business growth from a human resources perspective
Screening<br. Employee relations
Human Resources Information Software
The successful candidate will be responsible for the following
Assist with administration in assessing relevant training needs for staff individuals and organisation, in consultation with departmental heads, including assessment methods and measurement systems entailed
Provide administrative support in compiling a skills audit framework (for measuring and recording the skills of an individual or group /to assist with restructuring efforts) to help an employee understand the skills they require for each role and the actual skills each employee has
Arrange for the maintenance of all necessary equipment and materials relating to the effective delivery and measurement of training
Assist with administration in designing training courses and programmes necessary to meet training needs, or manage this activity via external provider
Develop self, and maintain knowledge in relevant field at all times
Assist with administration in managing and controlling departmental expenditure within agreed budgets
Assist with administration in monitoring and reporting on activities, costs, performance, etc, as required
Provide administration on staff training and development plans and achievements within agreed formats and timescales
Responsible for providing administrative support in organising training venues, logistics, transport, accommodation as required to achieve efficient training attendance and delivery
Provide administrative support in planning departmental/functional training budgets, forecast costs and delegate numbers as required by organisational planning and budgeting systems
Provide administration for staff training and development, execute on administrative activities in appropriate systems for measuring necessary aspects of staff training and development
Provide administrative support in producing organisational strategy and plans to meet training and development needs, and manage training delivery, measurement and follow-up as necessary
Stay informed as to relevant skill and qualifications levels required by staff for effective performance, and circulates requirements and relevant information to the organisation as appropriate
Assist with designing a training needs analysis that identifies the areas in which development is needed and for career development purposes
Provide administrative support in organising and managing training programmes within an organisation
Assist with designing and coordinating training which covers the organisation's current and future needs
Anticipates ways in which the Training and Skills Development Managers time may be saved
Be able to multi-task and work in a fast paced environment
Ensure follow-through with a sense of urgency for completion of tasks assigned
Excellent Communication Skills (Verbal & Written)
Excellent Planning and Time Management skills
Must dress, conduct and communicate in a very professional manner
Should be very organized and logical with high attention to detail
The ability to adapt to different situations and different types of personalities
The role will entail but is not limited to the following:
Ensure adherence to management work communication institutions
Management of Canteen, Transport, Clinic, services and payroll inputs for the region
Monitor regional budget
Monitor and management of regions leave days, and overtime
Implement strategic and operational HR services of the organization
Conducting skills audits, and annual regional human capital planning
Implement HR policies, practices, and procedures, and ensure compliance with legal laws and/or regulations as regards recruitment
Recruitment and selection for vacancies
Ensure staff are engaged
Maintain an up to date and accurate staff records and filing system
Handling of all disciplinary hearings
Co-ordinate employee wellness programs
Implementation of performance management system and adherence to routines
The Human Resources Officer of Training And Development (HROTD) assumes responsibility for the
training and development of the Company’s employees, with a focus on trainees and apprentices on the
Employee Development Programme (EDP) and Apprenticeship Programme (AP) to provide the Company
with competent staff, managers and technicians. Training and development is coordinated across the
group in Mozambique.
The position reports to the Training Manager and Group Human Resources Manager.
Duties and Responsibilities:
The scope of responsibilities of the HR Officer – Training and Development is to plan, coordinate, administer, develop and conduct training and development activities in support of Company managers and mentors, who are ultimately responsible for the growth of their staff.
Outline of Duties & Responsibilities:
Manage the Company’s development programmes, namely the Employee Development Programme (EDP) and the Apprenticeship Programme (AP), through the full range of recruitment of trainees, identification of high potential employees, correspondence with educational institutions, induction, administration and monitoring training, and assisting mentors and managers.
Manage the Company’s E-learning programmes, LCTP’s and internal courses by discussing individual training needs with managers and proposing programmes, preparing budgets, acquiring course participants, coaching E-skills, and administering participation and progress.
Assist in the design of the supporting documentary framework for development programmes, administer vocational contracts and stipends, and administer appointment of vocational trainees to employment by coordinating between department managers and HR Administration.
Assist responsible managers and mentors as required in the production of EDP phases content and time-lines, and propose training interventions, internal and external, to augment the EDP phases. Coach managers in their roles as mentors.
Ensure that EDP and AP participants stay on track in their training by accompanying their progress closely, ensuring their completion of tasks per time-line and their set reports and projects, keeping mentors and managers informed, and recommending remedial action where trainees are not complying with their responsibilities as trainees.
Ensure adherence by all stakeholders in the EDP methods and procedures to regulate the output of trainees to measurable standards, and arrange and monitor to completion the assessment sessions, performance appraisals and panel interviews carried out by mentors and responsible managers.
Assist in the convening of mentorship committee meetings, assessment sessions, and panel interviews by programming attendance, keeping records and issuing minutes.
Conduct training needs analyses in conjunction with department managers taking into consideration KPI’s, performance appraisals and training records and include training interventions in the annual training calendar and plan.
Design and develop training courses to address specific needs and submit content for support by the Training Manager and approval by the Group HRM. Review existing and new course material for quality and relevance.
Present training courses in areas of specialization and experience.
Prepare budgets for inclusion in the overall training budget.
Submit data and information to the Training Manager for inclusion in the Monthly Training Report.
Perform other official duties as required.
Empathy and able to establish and maintain effective working relationships with colleagues and Managers.
Good independent judgment and strong people orientation;
Details orientation (accuracy and quality orientation when working);
High levels of drive, energy and self-motivation
Results orientation and good time management skills
Strong planning, administration and organization Skills
Conflict management abilities;
Pro-active with initiative, dynamism and assertiveness approach.
Open to continuing self-development to promote role-effectiveness and performance;
High level of integrity and confidentiality
The role will take responsibility for a range of HR responsibilities within the business from recruitment to managing employee details, records, etc