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Available Jobs - Administration / Secretarial(25)

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Senior IT Specialist
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Available Jobs Administration / Secretarial

19Jul
Harare,Zimbabwe

Our Client is a large and stable company who are now looking for an Administrative Assistant to join their team and report to the Administration Manager.Read More

Support the Administration Manager
Support the Finance & Administration Director
Day to day running of senior staff canteen 30-40 staff depending on season
Driver duties
Insurance administration
Vehicle licensing
Vehicle maintenance records
Fuel coupon and cards administration
Stationery ordering and issues
HR personnel/admin files
Medical aid administration
Other payroll related administration matters dealing with NSSA, WCIF etc
Day to day running of the office staff – cleaning, reception, meeting rooms etc
Some bookkeeping & spreadsheet work will be needed for reconciliations and financial records
Assist the accounts department with certain tasks or help filling when staff are away.
Some assistance on IT matters for ordering consumables, follow up with suppliers etc
Accommodation, transfer, car hire, dinners etc bookings for senior company staff, customers & group visitors.
Hospitality arrangements at the offices and guest house for customer visits/functions

  • Industry: Administration / Secretarial
  • Salary: $1,500 - $2,000 Gross

Required Skills

10 Years of Experience
Qualifications
A diploma or degree in Business Administration or related
Key Skills
Looking for a more mature applicant with at least 10 years experience in similar role.
Bookkeeping experience a big advantage
Confidentiality essential due to HR duties and customer visits
Strong computer skills especially with Excel schedules.

Additional Requirements

Administration
Bookkeeping
Staff Management
Confidentiality
19Jul
Harare,Zimbabwe

Our client is looking for a welcoming and competent Receptionist / Executive Assistant to join them
Read More

The role will cover all standard Receptionist duties from answering calls, meeting and greeting clients, and general administration work
It will also be managing the GM's diary and general Executive Assistant duties

  • Industry: Administration / Secretarial
  • Salary: $500

Required Skills

3 Years of Experience
Qualifications
Secretarial Degree or Diploma <br> 3 years experience <br>
Key Skills
Friendly
Welcoming
Attention to detail

Additional Requirements

PA
Reception
EA
19Jul
Harare,Zimbabwe

Our client is looking for a Filing Clerk / Messenger to join their team
Read More

Filing received documents
Receiving and recording cash transactions
Assisting with day to day operations
Records management, both physical and electronic files.
Ensures that all files are sequentially filed
Maintains a record of incoming and outgoing files.
Handles records management related enquiries and queries

  • Industry: Administration / Secretarial
  • Salary: $350

Required Skills

3 Years of Experience
Qualifications
5 O Level Passes <br> Clean Class 2 License essential <br>
Key Skills
3 years experience, preferably in the financial services sector.
Must have a thorough understanding of the best practice in records management.

Additional Requirements

Filing
Messanger
Records

Our client is looking for a Administration Assistant/Personal Assistant to join their teamRead More

Answering the switchboard
Receiving and welcoming head office clients
Office administration including upkeep and maintenance of head office and its corporate image
Purchasing of office stationery and equipment
Drafting correspondence
Assist in tender documentation
Make travel arrangements for management
Prepare monthly payments of rates and rent
Corporate documents maintenance and filing
Taking minutes during head office meetings
Head office point person for communicating with site personnel
Typing and printing letters
Facilitating office IT issues
Payroll administration and maintenance of personnel files

  • Industry: Administration / Secretarial
  • Salary: $800.00 gross

Required Skills

10 Years of Experience
Qualifications
Diploma in Secretarial Studies<br> Certificate in Customer Care and Public Relations<br>
Key Skills
Good communication skills
Teamwork
Integrity and professionalism
Planning
Data capturing
Report writing
Computer Literate
Coordinating

Additional Requirements

07Jul
Harare,Zimbabwe

Our Client is an excellent organisation who now has a need for a Call Centre Operator to join their team.Read More

The role will report to the Call Centre Supervisor and manage all incoming calls, correctly and politely directing to the right person or handling the response in a professional manner.

  • Industry: Administration / Secretarial
  • Salary: $650 Gross

Required Skills

2 Years of Experience
Qualifications
Five (5) Ordinary Level passes including English Language with a Grade B or better <br> At least two (2) Advanced Level passes <br> Nursing or any relevant medical qualification
Key Skills
Ability to work flexi- hours
Fluency in English Language
Sound interpersonal and communication skills.

Additional Requirements

Call Centre Operator
Switchboard
Well Spoken
Medical
06Jul

Our client is looking for a Junior System Administrator to join their team. Read More

Basic networking skills (Cabling/Crimping)
Basic Desktop support
CCTV
Handling day-to-day information technology (IT) operations for their organization
Administer and maintain systems support for software, hardware and servers: test, troubleshoot, diagnose, and resolve all problems
Provide timely technical support for users and work with them to solve existing problems
Configure, monitor and maintain updated virus protection software, and backup data for emergency recovery

  • Industry: Administration / Secretarial
  • Salary: R15 000.00

Required Skills

3 Years of Experience
Qualifications
A bachelor's degree in computer science, information technology, or a related field is necessary for this position.
Key Skills
Network Maintenance (N )
MS Office
Audio visual system support
VOIP

Additional Requirements

06Jul

Our Client is looking for a Project Coordinator to join their team. Read More

Tracking client updates from Project Managers weekly and updating on CRM
Collecting and distributing calendars
Ensuring snags are completed and project signed off within the required period
Sourcing Sub Contractors, collection of quotes, comparing and analyzing, gaining approvals and issilng orders
Track and reconciliation of progress payments
Finalizing kick off meeting minutes and Installation programs
Tracking Project Milestones
Ensuring progress reports are receiving weekly
Ensure Safety files are compiled and approved
Manage all travel requests
Compile and track all procurement requisitions

  • Industry: Administration / Secretarial
  • Salary: R14 000.00

Required Skills

3 Years of Experience
Qualifications
Matric Excel, Microsoft Office Computer Literate
Key Skills
Able to work under pressure, computer literate, Knowledge of Excel, patient
Administration duties (maintenance of project documentation, plans and reports
directing and coordinating project work (assigning tasks, controlling schedule), through engineering duties (maintenance of headcount databases, materials, configuration management) right up to junior project

Additional Requirements

06Jul

Our Client is looking for a Operation Coordinator to join their team. Read More

Tracking applicable level of operational concerns. Ensuring all target delivery dates are updated and accurate
Updating CRM with all the necessary information
Sending dally reports
Check and approve handovers from sales
Check and approve product builders
Track gate drawings and progress
Draft Job cards and submit for approval
Compile management credits
Update CRM with delivery notes
Confirm addresses and maps for deliveries

  • Industry: Administration / Secretarial
  • Salary: R14 000.00

Required Skills

3 Years of Experience
Qualifications
Matric<br> Excel<br> Microsoft Office<br> Computer Literate to work under pressure<br> Knowledge of Excel, patient<br>
Key Skills
Plan and direct, or coordinate one or more administrative services of an organization, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services

Additional Requirements

06Jul
Kitwe, Zambia

Our Client, a well known organisation in the Agricultural Industry is looking for a strong Admin Manager to join their team.
Read More

Responsibilities and Duties Include but are not subject to:
Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
Provides historical reference by developing and utilizing filing and retrieval systems.
Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
Contributes to team effort by accomplishing related results as needed.

  • Industry: Administration / Secretarial
  • Salary: Negotiable Depending on Candidate

Required Skills

2 Years of Experience
Qualifications
Any related degree or diploma <br> Accounting Qualification ESSENTIAL <br>
Key Skills
Tracking Budget Expenses
Staffing
Quality Management
Managing Processes
Organization
Coaching
Communication Processes
Disciplining Employees
Motivating Others
Promoting Process Improvement
Reporting Skills

Additional Requirements

accounting
administration
poultry
agri

Our client requires and efficient and organized Office Administrator to join their team. The role is mornings only, Monday to Saturday.Read More

Duties to include: Work closely with the Directors on a daily basis
Management of Cash and banking
Produce general correspondence
Client management and all phone calls
General office administration tasks
Stock Take
Filing
Handling of confidential information
Supplier liaison

  • Industry: Administration / Secretarial
  • Salary: $800 net

Required Skills

3 Years of Experience
Qualifications
3 years previous experience <br> Must be excel competent and capable <br> Belina experience is very beneficial <br>
Key Skills
High energy
Dynamic
Personable and well presented
Excellent IT skills

Additional Requirements

PA
Office Administrator
Belina
Mornings only
05Jul
Johannesburg, South Africa

Our client requires a efficient and organized Administrator to join their team. Read More

General business administration
Insurances
Stat compliance
Tax related affairs
Reporting
Ensure all necessary administrative tasks are carried out in an efficient, expedient and professional manner. Provide the team with a full range of administrative support as instructed
Ensure accurate control of documentation
Maintain a high professional and ethical profile. Must have high level of Math
Able to take directions
Team and Individual player
Willing to work long hours

  • Industry: Administration / Secretarial
  • Salary: R15 000.00

Required Skills

3 Years of Experience
Qualifications
B Com or similar - Advantages Strong Communication Skills<br> Fully computer literate<br> Matric Certificate (High result)<br> At least 3 years' experience in corporate environment<br> Attention to detail<br> Ability to prioritise<br> Strong administration skills — organised, thorough, systems orientated with meticulous attention to detail Ability to communicate at all levels Capturing Data<br>
Key Skills
Technology Skills
An administrative assistant works with office software programs, including spreadsheets, databases, word processing and graphic presentation software
Communication Skills
Organizational Ability
Written Expression
Time Management
Technical Oversight
Management
Problem-Solving Skills

Additional Requirements

04Jul
Johannesburg, South Africa

Our Client is currently looking for a Office Administrator to join their team.
Read More

The job will entail:
Customer Care
Typing correspondences and Filing
Coordinating office activities and operations to secure efficiency and compliance to company policies
Organize meetings
Manage diaries/ agendas/travel arrangements/appointments for management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Perform budgeting and bookkeeping procedures
Liaising with Head office & Sales team on Tender processes, Quotations and Invoicing
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary
Execute Marketing and Research Projects such as gathering information by phone, letter, email or in person
Photocopying and scanning documents

  • Industry: Administration / Secretarial
  • Salary: R5000-7000

Required Skills

3 Years of Experience
Qualifications
5 O’ Levels <br> Minimum of Certificate in Business Administration. Degree preferable <br> 3 years’ experience in the role of Administrative Assistant <br> Clean class 4 driver’s licence and passport <br>
Key Skills
Knowledge and understanding of basic office procedures and terminology
Good communication skills
Proficient in managing multiple tasks simultaneously with the utmost professionalism
Able to work on own initiative or with others on tasks with minimum supervision

Additional Requirements

Office Admin
Business
PA
21Jun
Harare,Zimbabwe

Our large client, in the Logistics & Transport Industry, is now looking for a female PA to the Director.Read More

All general admin responsibilities.
Updating various records/log.
Basic accounting including invoicing.
Managing a team of domestic staff.
Various tasks & errands including personal.
Secretarial duties.
Occasional functions & events assistance.

  • Industry: Administration / Secretarial
  • Salary: Up to $1500 net p/m

Required Skills

3 Years of Experience
Qualifications
Experience within a similar role. <br>
Key Skills
MUST be flexible with working hours!
Proactive
Well spoken and presented
Good communication skills
Ability to multi-task

Additional Requirements

PA
Admin
Secretarial
13Jun

Our client is looking for a Female Administrative Intern to join their team as soon as possible.Read More

Administrative Intern to perform the following duties:
• Assisting with Marketing activities as assigned
• Communicating with clients on the company’s social media accounts, email, whatsapp, phone
• Preparing quotations, invoicing, receipting, following up on balances
• Logging workshop staff attendance
• Posting expenses

  • Industry: Administration / Secretarial
  • Salary: $350

Required Skills

1 Years of Experience
Qualifications
Business related degree or diploma<br> Grade A, B or C at A-level Maths<br>
Key Skills
Fluent English speaking
Eager to learn and open to learning
Someone looking for a progressive position and company
Friendly
Must be 30 YEARS OR BELOW

Additional Requirements

Pro Active
Punctual
Administration
Marketing
13Jun
Harare,Zimbabwe

Our client, a large transport & logistics company, is now looking for an experienced Receptionist to join them.Read More

Answering and making of phone calls
Ensuring reception area is kept neat and tidy at all times
Ushering guests for meetings where necessary
Purchasing of all office equipment
Maintaining and issuing out stock
Ensure guests are collected from the airport
Ensure important guests are driven to meetings
Maintaining proper records of purchases
Ensure bar is well stocked and kept neat and tidy at all times
Deliver receipts of purchases
Making fuel requests
Ensure cash is properly accounted for
Maintaining proper filing system
Tracking of administration light motor vehicle(LMV)
Making booking and reservations as requested
Notify security of visitors
Ensure tea and drinks are served
Updating the employee contact list
Providing support to HR Officer i.e. certificates, typing etc
Arranging company functions
Carry out any other duties as assigned by Human Resources Officer

  • Industry: Administration / Secretarial
  • Salary: $400-$500 net

Required Skills

3 Years of Experience
Qualifications
Secretarial diploma or related would be an advantage <br> Highly computer literate <br> At least 3 years working experience within a Receptionist position <br>
Key Skills
Reliable, honest & trustworthy
Efficient & proactive
Extremely confident & organised
Committed & hard working
Friendly & courteous

Additional Requirements

Receptionist
Administration
Secretarial
06Jun
Lusaka, Zambia

Our Client is looking for an Executive Assistant to join their team
The right candidate should have worked for at least 3 years in a related position with experience in all the Microsoft packages
Read More

Responsibilities and Duties Include but are not subject to:
Drafting internal memorandum and other external letters
Screening and processing of incoming and outgoing correspondence
Scheduling both interdepartmental and intercompany meetings
Welcoming visitors as the first point of contact
Maintaining a proper filing system.
Organise and manage company events including the raising and accountability of petty cash imprest
Sorting and distributing incoming post mail/courier services as well as organising outgoing post mail/courier services
Maintain an efficient office filing system
Manage the E-Calendar system
Assisting with HR related tasks
Schedule appointments for senior personnel and support other staff
Offer logistical support during Meetings, training/workshop including venue/accommodation bookings for staff, visitors and director
Supervise cleaning of offices and tea/coffee to staff and company visitors
Overseeing the appropriate use of photocopiers, printers, scanners, shredding machines, water dispensers, television set etc.
Perform all general office duties (ordering supplies, cleaning materials and timely payment and collection of utility bills
Ensuring timely submissions of regulatory returns

  • Industry: Administration / Secretarial
  • Salary: K8000 Gross

Required Skills

3 Years of Experience
Qualifications
Any related Degree or Diploma <br>
Key Skills
Good interpersonal skills
An enthusiastic and confident nature
Detail oriented
Reliable
Honest and trustworthy
Self – motivated
Team player - the ability to prioritize and be flexible
Planning and organizing Skills.

Additional Requirements

office
executive assistant
05Jun
Harare,Zimbabwe

Our Client is looking for an experienced Receptionist to join their team.Read More

Duties to include:
Switchboard duties
Dealing with customer enquiries face to face and via the telephone
Administration
Filing

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Secretarial Diploma <br> Minimum of 3 years experience within a similar role
Key Skills
Extrovert Character
Excellent communicator Ability to work as a team

Additional Requirements

Front Office
Reception
Administration
05Jun

Our Client is now looking for a Personal Assistant to join the team.Read More

The role will include a variety of responsibilities such as
Travel Arrangements
Diary Management
Covering on Reception
Liaising with clients
General administration
Secretarial duties.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 - 5 Years of Experience
Qualifications
Any relevant administration qualifications or a degree in business management would be beneficial.
Key Skills
Must have at least 3 -5 years experience in both reception and personal assistant positions.
Must be smart and well presented.

Additional Requirements

Personal Assistant
Management
Team work
Pro Active
30May

Our client is a lovely legal firm that is looking for a extremely experienced Personal Assistant to join their team
Read More

The role will require someone to manage legal and business related work, be highly organised and efficient, who can understand and embrace an excellent delivery of service to both the director and clients.

  • Industry: Administration / Secretarial
  • Salary: $2000 - $3000 gross

Required Skills

10 Years of Experience
Qualifications
Experience in a legal firm or auditing firm or international corporation is required <br> Excellent diary management <br> Experience in dealing with highly confidential documents and dealings <br> Drivers license required <br> Secretarial or Business Administration Degree <br>
Key Skills
Good with figures
Impeccably presented
Well spoken
Perfectionist for detail
Efficient and able to multi task
Happy to work longer hours and some weekends
Over 35 years old

Additional Requirements

PA
Executive Assistant
Legal
Corporate
18May
Harare,Zimbabwe

Our Client is an excellent organisation in their field and they are now looking for a Filing Officer to join their team.Read More

Reporting to the Account Executive, this role will take responsibility for the following duties
Operates records management systems both physical and electronic files.
Ensures that all files are sequentially filed and are on the correct rakes.
Ensures that files are easily and readily accessible to the relevant staff when required.
Maintains a record of incoming and outgoing files.
Conducts internal training to the relevant staff on records management.
Maintains filing cabinets and policy/claim files neatly.
Handles records management related enquiries and queries.

  • Industry: Administration / Secretarial
  • Salary: $500 - $600 Gross

Required Skills

3 Years of Experience
Qualifications
At least a Diploma in Records Management and Information Science or any other relevant qualification.
Key Skills
At least three years relevant experience, preferably in the financial services sector.
Must have a thorough understanding of the best practice in records management.
Sound interpersonal and communication skills.
Strong problem solving and report writing skills.

Additional Requirements

Filling
Records Management
Organisation Skills
17May
Bulawayo,Zimbabwe

Our Client is looking for a office Administrator to join their team that will be based in Bulawayo
Read More

Requires strong communication skills and some accounting knowledge
Scheduling all dispatching and management of dispatch
Oversee all office administration
Maintaining office policies and procedures
Undertake administrative tasks
Managing key accounts

  • Industry: Administration / Secretarial
  • Salary: $1500 - $2000 gross neg

Required Skills

5 Years of Experience
Qualifications
Good excel knowledge Administration or related qualification
Key Skills
Work under pressure
Able to Multitask
Experience in managing key accounts

Additional Requirements

Administration
Retail
Dispatch
15May

If you love working in a dynamic environment where the demands are high, where you will be challenged every day and where you will get to work with the best of the best, then this role is for you!
Read More

Be exceptional at what you do
Be super organized and proactive with solutions
Anticipate the Executive needs
Create a trusting relationship with the exec
Handle hectic and complex calendars
Manage complex national and international travel arrangements and co-ordination of appointments
Maintain a high degree of confidentiality with excellent judgement and discretion
Develop and maintain administrative processes
Move fast and make things happen
Manage social media profiles

  • Industry: Administration / Secretarial
  • Salary: 800 GROSS

Required Skills

5 Years of Experience
Qualifications
5 Years of experience in the position Computer Literate
Key Skills
Positive attitude in stressful situations Organisation Attention to detail Strong scheduling and calendar management skills
Ability to multi-task in a fast paced environment
Thinking on your feet
Flexibility
Ability to pinpoint problems and find creative solutions
Strong business acumen
Manage schedules
Excellent writing, interpersonal and communication skills

Additional Requirements

Marketing
Management
Ability to work under pressure
Dynamic
Can think outside the box
15May
Cape Town, South Africa

Our Client is looking for a Administrator to join their teamRead More

Management of office equipment
Maintaining a clean and enjoyable working environment
Handling external or internal communication or management systems
Managing clerical or other administrative staff and filling
Organizing, arranging and coordinating meetings
Data Capture
Invoicing
Dealing with queries

  • Industry: Administration / Secretarial
  • Salary: R4000- R5000

Required Skills

1 Years of Experience
Qualifications
Previous Admin Experience
Key Skills
Communication Skills
Organizational Ability
Written Expression
Time Management
Problem-Solving Skills

Additional Requirements

28Apr
Cape Town, South Africa

Our Client is looking for a office Administrator to join their team. Read More

Requires strong communication skills and some accounting knowledge
May oversee other office administrative staff
Maintaining office policies and procedures
Undertake administrative tasks
Tasks include bookkeeping and mentoring office assistants
Managing in key accounts

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
Technology Skills<br> knowledge in working with office software programs, including spreadsheets, databases, word processing and graphic presentation software<br> Communication Skills<br> Organizational Ability<br> Written Expression<br> Time Management<br> Technical Oversight<br> Management<br> Problem-Solving Skills<br>
Key Skills
Managing of a small team
Work in a fast busy environment
Experience in managing key accounts

Additional Requirements

11Apr
Harare,Zimbabwe

Our client, a large FMCG company, is now looking for an Assistant PA to join a fast paced global organization.Read More

This role will be an Assistant PA to the PA of the Chairman
Long hours may be required
Covering all PA, Admin & Secretarial duties as required

  • Industry: Administration / Secretarial
  • Salary: Up to $800 gross

Required Skills

3 Years of Experience
Qualifications
Any secretarial or administration courses or diplomas would be highly beneficial <br> At least 3 years experience in a PA or Secretarial position <br>
Key Skills
Ability to think outside the box
Proactive
Strong initiative
Good research skills
Excel & basic accounts knowledge
Honest

Additional Requirements

PA
Administration
Secretarial
Office
Assistant