Available Jobs - Administration / Secretarial(13)
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Available Jobs Administration / Secretarial
Duties will include:
All Administration duties
Answering the phone
Ability to work with minimum supervision
Ability to multi-task
Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Contributes to team effort by accomplishing related results as needed.
Duties and Responsibilities include:
Receiving cash payments, checking, reconciling and dispersing to the accounts team
Working with Pastel Evolution
Assisting the Accounts & Admin manager as requested
The main responsibilities will cover
Reports directly to the CEO, but the role incorporates PA and administration duties for the other executives as well, i.e. COO and CFO.
Incorporates normal PA/Secretarial duties.
Administers and implements the companys light vehicle and phone policies.
Responsible for the general cleanliness, upkeep and maintenance of head office.
Manages the companys residential property portfolio
Direct supervisor of 2 x drivers/messengers and 3 x cleaners.
Power-point and Excel competency.
Must have at least three years working as a PA to a company Director.
The role will take responsibility for
Meeting and greeting guests
Dealing with queries
Making bookings using a computerized system
Always being friendly and polite
Ensuring the reception area is always tidy and welcoming.
Receptionist experience would be preferred and hospitality experience would be beneficial.
Responsibilities will include
Typing confidential letters and documents
Arranging meetings & event management
Travel management ensuring that the most efficient route is arranged
Management of all phone calls coming through to the Director
Credit cards bills management
Engage with corporates
Must be fully confidential in nature.
Be exceptional at what you do
Be super organized and proactive with solutions
Anticipate the Executive needs
Create a trusting relationship with the exec
Handle hectic and complex calendars
Manage complex national and international travel arrangements and co-ordination of appointments
Maintain a high degree of confidentiality with excellent judgement and discretion
Develop and maintain administrative processes
Move fast and make things happen
Manage social media profiles
Ability to multi-task in a fast paced environment
Thinking on your feet
Ability to pinpoint problems and find creative solutions
Strong business acumen
Excellent writing, interpersonal and communication skills
The Personal Assistant will be responsible for
The role will be to work with several of the company Directors, providing all required support and assistance services to them.
Must be highly confidential in their approach and be able to multi-task
Must be highly computer literate.
The Receptionist will cover all front office duties such as
Meeting and greeting of guests
Answering and directing of calls to relevant members of staff
Maintaining a clean and tidy front office
Responsibilities will include:
Excellent communication and customer service skills
High attention to detail
Responsibilities and Duties Include but are not subject to:
Manage all office supplies
Be the PA to the GM as well as MD
Prepared to do any surveys requested by management
To be face of the company
General office coordination including
processing incoming and outgoing mail
Responsible for transportation/trucking personnel
Managing Petty cash
Perform other duties as assigned
High level of proficiency in Microsoft Office, with strong skills in PowerPoint and Excel
Must work well under pressure, handle interruptions