Available Jobs - Administration / Secretarial(13)
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Available Jobs Administration / Secretarial
Fleet / Logistics / Fuel Management
Import & Export Experience (Customs and Clearing)
Good Microsoft Excel, Word & Outlook skills
Pastel Accounting experience
Supply chain management
Purchase Orders, Deliveries, Supplier Invoices, Supplier Recons
Inventory control (Stock Takes, Bin Locations, Stock Transfers, Stock Issues and Stock Receipts)
Inventory Price Management (Landed Cost, Mark-up etc.)
Attend to Director’s personal matters (Flights, Bookings, Travel arrangements)
Experience in the Heavy Equipment field will be an advantage (CAT, BELL, KOMATSU, CAMCO, SANY etc)
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
All general admin responsibilities.
Updating various records/log.
Basic accounting including invoicing.
Managing a team of domestic staff.
Various tasks & errands including personal.
Occasional functions & events assistance.
Well spoken and presented
Good communication skills
Ability to multi-task
Duties to include:
Dealing with customer enquiries face to face and via the telephone
Excellent communicator Ability to work as a team
Duties will include:
All Administration duties
Answering the phone
Ability to work with minimum supervision
Ability to multi-task
Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Contributes to team effort by accomplishing related results as needed.
Duties and Responsibilities include:
Receiving cash payments, checking, reconciling and dispersing to the accounts team
Working with Pastel Evolution
Assisting the Accounts & Admin manager as requested
The main responsibilities will cover
Reports directly to the CEO, but the role incorporates PA and administration duties for the other executives as well, i.e. COO and CFO.
Incorporates normal PA/Secretarial duties.
Administers and implements the companys light vehicle and phone policies.
Responsible for the general cleanliness, upkeep and maintenance of head office.
Manages the companys residential property portfolio
Direct supervisor of 2 x drivers/messengers and 3 x cleaners.
Power-point and Excel competency.
Must have at least three years working as a PA to a company Director.
Responsibilities will include
Typing confidential letters and documents
Arranging meetings & event management
Travel management ensuring that the most efficient route is arranged
Management of all phone calls coming through to the Director
Credit cards bills management
Engage with corporates
Must be fully confidential in nature.
Be exceptional at what you do
Be super organized and proactive with solutions
Anticipate the Executive needs
Create a trusting relationship with the exec
Handle hectic and complex calendars
Manage complex national and international travel arrangements and co-ordination of appointments
Maintain a high degree of confidentiality with excellent judgement and discretion
Develop and maintain administrative processes
Move fast and make things happen
Manage social media profiles
Ability to multi-task in a fast paced environment
Thinking on your feet
Ability to pinpoint problems and find creative solutions
Strong business acumen
Excellent writing, interpersonal and communication skills
The Personal Assistant will be responsible for
1. Setting appointments with potential customers.
2. Handling and dealing with client issues e.g handling of delays in delivery of products from within and outside our borders.
3. Dealing with customer grievances.
4. Communication with overseas suppliers by both telephone and email.
5. Dealing with freight handling and clearances.
6. Checking and responding to emails.
7. Setting up appointments for the directors.
8. Filing official documents.
9. Carry out other duties deemed necessary for the official running of our business.
The Receptionist will cover all front office duties such as
Meeting and greeting of guests
Answering and directing of calls to relevant members of staff
Maintaining a clean and tidy front office
Responsibilities will include:
Excellent communication and customer service skills
High attention to detail
General office coordination including
processing incoming and outgoing mail
Responsible for transportation/trucking personnel
Managing Petty cash
Perform other duties as assigned
High level of proficiency in Microsoft Office, with strong skills in PowerPoint and Excel
Must work well under pressure, handle interruptions