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Available Jobs - Administration / Secretarial(18)

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Available Jobs Administration / Secretarial

Our Client is looking for a Travel Administrator to join their team. You will be required to do shift work which will include days, nights s & weekends.Read More

Duties to include:
Dealing with clients over the telephone
Booking of flights
Responding to email requests
Invoicing
General administration support THIS ROLE WILL INVOLVE UNSOCIABLE HOURS (EVENINGS & WEEKENDS DUE TO THE NATURE OF THE BUSINESS) - PLEASE ONLY APPLY IF YOU ARE HAPPY TO WORK NIGHTS & WEEKENDS

  • Industry: Administration / Secretarial
  • Salary: $500 net per month

Required Skills

3 Years of Experience
Qualifications
Secretarial Degree / Diploma or Travel Related Qualification <br>
Key Skills
Dynamic
Excellent Communicator
Organised

Additional Requirements

Administration
Long Shift Work
18May
Harare,Zimbabwe

Our Client is an excellent organisation in their field and they are now looking for a Filling Officer to join their team.Read More

Reporting to the Account Executive, this role will take responsibility for the following duties
Operates records management systems both physical and electronic files.
Ensures that all files are sequentially filed and are on the correct rakes.
Ensures that files are easily and readily accessible to the relevant staff when required.
Maintains a record of incoming and outgoing files.
Conducts internal training to the relevant staff on records management.
Maintains filing cabinets and policy/claim files neatly.
Handles records management related enquiries and queries.

  • Industry: Administration / Secretarial
  • Salary: $500 - $600 Gross

Required Skills

3 Years of Experience
Qualifications
At least a Diploma in Records Management and Information Science or any other relevant qualification.
Key Skills
At least three years relevant experience, preferably in the financial services sector.
Must have a thorough understanding of the best practice in records management.
Sound interpersonal and communication skills.
Strong problem solving and report writing skills.

Additional Requirements

Filling
Records Management
Organisation Skills
18May
Lusaka, Zambia

Our Client, a very well established company in the FMCG industry is looking for a Personal Assistant to join their team
The right candidate will provide an efficient and responsive administrative, organisational and logistical service to the MD, helping him/her to prioritise their time.
Read More

Responsibilities and Duties include but are not subject to:
Responsible for providing full secretarial assistance to the management team during absences to ensure a high level of service is maintained
Manage and maintain the MD’s diary and email account.
Filter emails, highlight urgent correspondence and print attachments.
Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
• Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.
Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Ensure guests meeting with the MD are well taken care of.
• Provide a service that is in line with the MD’s work habits and preferences.

  • Industry: Administration / Secretarial
  • Salary: Negotiable Depending on Candidate

Required Skills

2 Years of Experience
Qualifications
Any related Degree or Diploma would be a bonus but not essential <br> High school qualification or equivalent essential <br>
Key Skills
A good deal of common sense, etiquette and an ability to think on one’s feet
Ideally educated to degree level (A’ level education considered)
Good computer literacy (MS Office, Excel, PowerPoint)
Excellent organisational skills
Excellent communication skills, both verbal and written
Professional telephone manner
Proven ability to work under pressure and to tight deadlines
Bright, confident personality
Well presented
Highly personable
Flexible and mature approach with ability to work unsupervised

Additional Requirements

personal assistant
secretary
pa to md
17May
Bulawayo,Zimbabwe

Our Client is looking for a office Administrator to join their team that will be based in Bulawayo
Read More

Requires strong communication skills and some accounting knowledge
Scheduling all dispatching and management of dispatch
Oversee all office administration
Maintaining office policies and procedures
Undertake administrative tasks
Managing key accounts

  • Industry: Administration / Secretarial
  • Salary: $1500 - $2000 gross neg

Required Skills

5 Years of Experience
Qualifications
Good excel knowledge Administration or related qualification
Key Skills
Work under pressure
Able to Multitask
Experience in managing key accounts

Additional Requirements

Administration
Retail
Dispatch
16May
Out of Harare,Zimbabwe

Our Client is a large client who is looking for a lovely lady to join as a Receptionist, but can grow with the organisation.Read More

The role will be based on Receptionist and will answer and re-direct calls as well as meeting and greeting visitors. The role will also take responsibility for administrative work such as scheduling, typing and data capture.

  • Industry: Administration / Secretarial
  • Salary: $500 Gross

Required Skills

3 Years of Experience
Qualifications
Any relevant administration qualifications will be beneficial.
Key Skills
Must have reception and administrative experience
Must be well spoken and computer literate.

Additional Requirements

Reception
Administration
Customer Service
Computer Literate
15May

If you love working in a dynamic environment where the demands are high, where you will be challenged every day and where you will get to work with the best of the best, then this role is for you!
Read More

Be exceptional at what you do
Be super organized and proactive with solutions
Anticipate the Executive needs
Create a trusting relationship with the exec
Handle hectic and complex calendars
Manage complex national and international travel arrangements and co-ordination of appointments
Maintain a high degree of confidentiality with excellent judgement and discretion
Develop and maintain administrative processes
Move fast and make things happen
Manage social media profiles

  • Industry: Administration / Secretarial
  • Salary: 800 GROSS

Required Skills

5 Years of Experience
Qualifications
5 Years of experience in the position Computer Literate
Key Skills
Positive attitude in stressful situations Organisation Attention to detail Strong scheduling and calendar management skills
Ability to multi-task in a fast paced environment
Thinking on your feet
Flexibility
Ability to pinpoint problems and find creative solutions
Strong business acumen
Manage schedules
Excellent writing, interpersonal and communication skills

Additional Requirements

Marketing
Management
Ability to work under pressure
Dynamic
Can think outside the box
15May
Cape Town, South Africa

Our Client is looking for a Administrator to join their teamRead More

Management of office equipment
Maintaining a clean and enjoyable working environment
Handling external or internal communication or management systems
Managing clerical or other administrative staff and filling
Organizing, arranging and coordinating meetings
Data Capture
Invoicing
Dealing with queries

  • Industry: Administration / Secretarial
  • Salary: R4000- R5000

Required Skills

1 Years of Experience
Qualifications
Previous Admin Experience
Key Skills
Communication Skills
Organizational Ability
Written Expression
Time Management
Problem-Solving Skills

Additional Requirements

08May

Our Client is an organisation who is doing very well and they are now looking for a Stock and Administration Assistant to join their team.Read More

The role will be varied and will take responsibilities for
Stock control and ordering of stocks
Entering the stocks into the stock system (GAAP) and keeping a check on this system.
Stock takes at month end
Helping the accounts department when required – only basic knowledge needed
Helping the catering department with sourcing stock
Occasionally in the evening overseeing when necessary
Answering the phone when necessary.

  • Industry: Administration / Secretarial
  • Salary: $800 Gross

Required Skills

2 Years of Experience
Qualifications
Any related would be beneficial.
Key Skills
Must have good administration skills and also be fully computer literate
A basic understanding of accounts would be preferred.

Additional Requirements

Administration
Stock
Basic Accounts
Organised

Our Client is a well known retail organisation looking for a Social Media Administrator to join their team. This position would suit a school leaver with an interest in marketing & social media.Read More

Duties to include:
Website management and updates
Social media management (Facebook, Twitter etc) Develop and promote company
Email marketing
Database management
Track and analyze social media performance

  • Industry: Administration / Secretarial
  • Salary: $400 p/month (negotiable)

Required Skills

1 Years of Experience
Qualifications
Experience within social media would be an advantage
Key Skills
Excellent communicator
Attention to detail
Excellent written communication

Additional Requirements

Social Media
Marketing
Website Management
05May
Ruwa,Zimbabwe

Our client is a large FMCG company looking for an Executive Assistant for the General Manager
Read More

The role entails
Managing the EA Functions for the Organisation
Board reports and other report preparation
Taking minutes at senior level meetings
Managing of various service providers
Dairy Management
Confidential management and filing of documentation
Ensuring the Proper Administration and Running of the Office
Organise Business Trips - Tickets, Passports, Visas, Accommodation etc

  • Industry: Administration / Secretarial
  • Salary: $1400 - $1700 neg

Required Skills

6 Years of Experience
Qualifications
Excellent Excel knowledge <br>
Key Skills
Multi-task and prioritise
Manage service staff
Work under pressure

Additional Requirements

FMCG
Personal Assistant
Executive Assistant
04May
Harare,Zimbabwe

Our Client is a excellent, expanding organisation who is now looking for a bubbly and eager Receptionist to join their team.Read More

The role will take responsibility for managing the reception, answering and redirecting calls, as well as meeting and greeting clients and general administration work.

  • Industry: Administration / Secretarial
  • Salary: $700 Gross

Required Skills

1 Years of Experience
Qualifications
Any related qualification would be beneficial.
Key Skills
Must be computer literate.
Must be eager to learn and grow
Must have excellent customer service skills both over the phone and face to face.

Additional Requirements

Reception
Computer Literate
Eager
Committed
Bubbly
28Apr
Cape Town, South Africa

Our Client is looking for a office Administrator to join their team. Read More

Requires strong communication skills and some accounting knowledge
May oversee other office administrative staff
Maintaining office policies and procedures
Undertake administrative tasks
Tasks include bookkeeping and mentoring office assistants
Managing in key accounts

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
Technology Skills<br> knowledge in working with office software programs, including spreadsheets, databases, word processing and graphic presentation software<br> Communication Skills<br> Organizational Ability<br> Written Expression<br> Time Management<br> Technical Oversight<br> Management<br> Problem-Solving Skills<br>
Key Skills
Managing of a small team
Work in a fast busy environment
Experience in managing key accounts

Additional Requirements

11Apr
Harare,Zimbabwe

Our client, a large FMCG company, is now looking for an Assistant PA to join a fast paced global organization.Read More

This role will be an Assistant PA to the PA of the Chairman
Long hours may be required
Covering all PA, Admin & Secretarial duties as required

  • Industry: Administration / Secretarial
  • Salary: Up to $800 gross

Required Skills

3 Years of Experience
Qualifications
Any secretarial or administration courses or diplomas would be highly beneficial <br> At least 3 years experience in a PA or Secretarial position <br>
Key Skills
Ability to think outside the box
Proactive
Strong initiative
Good research skills
Excel & basic accounts knowledge
Honest

Additional Requirements

PA
Administration
Secretarial
Office
Assistant
06Apr
Harare,Zimbabwe

Our Client is an established company who is now looking for a Sales Personal Assistant to join their team.Read More

The role will take responsibility for a range of areas covering -
Database management
Quotations
Liaising with clients
Manage diaries
Marketing and social media.

  • Industry: Administration / Secretarial
  • Salary: $1,500 Gross

Required Skills

2 Years of Experience
Qualifications
Graphic Design experience is preferred <br> Pastel experience would be beneficial.
Key Skills
Must be strong on administration, and using Microsoft Office
Must be confident in liaising with customers
Must be comfortable using social media, such as Facebook and Twitter.

Additional Requirements

Administration
Customer Liaison
Marketing
Social Media
05Apr

Our Client is looking for an Experienced Administrator with great attention to detail for a Contract role.
Read More

Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Previous Admin Experience <br>
Key Skills
Proficient typing skills.Computer skills and a knowledge of relevant software packages.
Basic literacy and numeracy skills.
Organisational abilities.
Administrative skills.Good communication skills, both written and verbal.
A polite phone manner.
Good customer service skills.

Additional Requirements

Data Entry
Administration
Attention to detail
Accuracy
21Mar
Harare,Zimbabwe

Our Client is an established legal firm who is now looking for an Administrator to join the team.Read More

The role will take responsibility mainly for general administration, but also some human resources aspects, general IT and basic accounts.

  • Industry: Administration / Secretarial
  • Salary: $600 Gross

Required Skills

10 Years of Experience
Qualifications
Any related degree or diploma would be beneficial.
Key Skills
Must have strong administration experience and experience of working in a legal firm would be highly beneficial.
The preference is for someone from 35 - 50 years old.

Additional Requirements

Administration
Basic Accounts
Legal Firm experience
Human Resources
14Nov
Bulawayo,Zimbabwe

A well established manufacturing company is in search of a receptionist to join their team
Read More

The Receptionist will cover all front office duties such as
Meeting and greeting of guests
Answering and directing of calls to relevant members of staff
Maintaining a clean and tidy front office
General administration

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Any relevant diploma or degree would be beneficial but is not essential<br>
Key Skills
Must have experience of working in a busy reception, and must be confident and fully computer literate.

Additional Requirements

10Nov
Harare,Zimbabwe

A security company is in search of an administrator to join their team
Read More

Responsibilities will include:
Office administration
Payroll
Operations

  • Industry: Administration / Secretarial
  • Salary: $450

Required Skills

3 Years of Experience
Qualifications
2 - 3 years experience in an Administration/Operations role within the security industry<br> Relevant qualification<br>
Key Skills
Highly computer literate
Excellent communication and customer service skills
High attention to detail

Additional Requirements